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【写作指南】邮件写作-常用短语、语句整理归纳

641 2022-08-09


在之前的邮件写作系列中,我们已经了解过了邮件的写作结构和部分邮件主题内容如何编写方法。为了帮助同学们更好的掌握邮件写作,我们特意整理了邮件写作中常用的短语和语句。同学们可以根据自己的邮件写作需求来应用。


Opening Lines(开头常见语句)

一.寒暄

邮件开头加上这些语句,会显得你特别友好

I hope this email finds you well.

I hope you had a good weekend.

I hope you had a great trip.

Hope you had a nice break.

I hope you are well.

I hope all is well.

Hope you're enjoying your holiday.

I hope you enjoyed the event.

I'm glad we had a chance to chat at the convention.

It was great to see you on Thursday.

It was a pleasure to meet you yesterday.

二.直接表达发送邮件的原因

告知对方你发送邮件的原因:

I am writing to you about our last meeting/your presentation yesterday/our next event.

I am writing to you with regards to/regarding/concerning/in connection with...

I am writing to ask/enquire/let you know/confirm/check/invite you to/to update you on/ask for a favor...

I am writing you to follow up on...

I am contacting you to inform...

I am reaching out because...

This is just a quick note to...

This is just a quick reminder...

I wanted to let you know that...

Might I take a moment of your time to... (very formal)

It's [Your Name] from [Your Company].

This email is just to let you know that...

三.回复类邮件的开头句

I just got your request for...

I just read your email about...

As we discussed, I would like to send you...

Thank you for your email about...

Thanks for your email this morning/yesterday/on Wednesday/last month...

Thanks for your feedback on/your invitation/your suggestion

Thanks for sending/asking about/attending

Thanks for your quick reply.

Thanks for getting back to me so quickly.

Thank you for reaching out (to me).

四.回复晚了开头先表达歉意

Sorry for my late reply.

Sorry that it took me so long to get back to you.

I apologize for the late response.

Sorry it’s been so long since my last email.

I was sorry to hear about...

Please accept our apologies for any inconvenience caused.

Body Lines(正文常见语句)

一.有附件或者文件时可用语句

I’ve attached…

Please find [file] attached.

I'm enclosing [file].

Please see the information below for more details about...

The parts in bold/in red/in blue are my comments/are the changes we made.

Here's the document that you asked for,

I’ve attached [file] for your review.

I'm sending you [file] as a pdf file.

The attached file contains...

Could you please sign the attached form and send it back to us by [date]?

Here’s the [document] we discussed.

[file] is attached.

Please take a look at the attached file.

Take a look at the [file] I've attached to this email.

I've attached [file].

More information is available at www.talaera.com.

Please note that...

二.请求或者问询

Could you please...?

Could you possibly tell me...?

Can you please fill out this form?

I'd really appreciate it if you could...

I'd be very grateful if you could...

It would be very helpful if you could send us/me...

I was wondering if you could/if you would be able to...

If possible, I'd like to know (more) about...

Please find my two main questions below.

三.请求获取某事更多细节,或者希望对方解答某些疑惑

I didn't/don't fully understand [something]. Could you please explain that again?

I didn't quite get your point about [something]. Could you be more specific?

Could you repeat what you said about...?

Could you give us some more details on...?

If you could please shed some light on this topic, I would really appreciate it.

Could you please clarify [something]?

Could you please clarify when you would like us to finish this?

When exactly are you expecting to have this feature?

Here are the details on...

Could you please clarify what you would like us to do about...?

If I understood you correctly, you would like me to...

What exactly do you mean by [something]?

Could you explain what you mean by [something]?

In other words, would you like us to...

四.信息分享

需要提供或接收一些信息时(或当你已经提供或接收了一些信息时)

Thank you for letting me know.

Thank you for the heads up.

Thank you for the notice.

Please note...

Quick reminder...

Just a quick/friendly reminder that...

Thank you for sharing.

I'd like to inform you that...

Just a quick heads up -

Thanks for keeping me in the loop.

Please keep me informed/posted/updated/in the loop.

五.希望获得对方的建议或对方一些建议

If you're looking for a few please let me know synonyms, this section will help.

Please let me know if this is OK with you.

Please let me know what you think.

What are your thoughts (on this)?

What do you think?

We just need the thumbs up/the green light. (=we're waiting for approval)

You (totally) have the green light!

Please guide me in this regard.

He approved of it, so you can go ahead with the project.

六.询问对方日程

I'd like to schedule a meeting on [day] if you are available/free then.

I am available on [day], if that's convenient for you.

Would you be available on [day]? If so, I'll send you an invite shortly.

Can you make it on [day]? If so, I'll book accordingly.

I'm afraid I can't make it on [day]. How about...?

(Due to...) I'm afraid we need to reschedule/delay/postpone/put back/cancel/call off/move/rearrange our meeting.

We are sorry to inform you that the interview/meeting scheduled for [day] will have to be rescheduled.

七.表述不好的消息

Unfortunately, ...

Unfortunately, we cannot/we are unable to ...

I'm afraid it will not be possible to...

Unfortunately, I have to tell you that...

I'm afraid that we can't...

We regret to inform you that...

I regret to inform you that (due to...) ...

After careful consideration, we have decided (not) to ...

Due to [reason], it won't be possible to...

It's against company policy to...

I tried my best, but...

Despite my best efforts, ...

I can't see how...

I'm sorry but it's out of my hands.

I'm afraid I won't be able to...

I'm sorry to tell you that...

Closing Lines(结尾常见语句)

一.期待对方做某事

Do you need a reply? Are you asking for a favor or you are meeting soon? These sentences are perfect for those moments!

Looking forward to hearing from you soon.

I look forward to hearing from you soon.

Please let me know if this works/if you are available/if that sounds good/if you can/if you can help/if you need to reschedule...

I look forward to seeing/meeting you.

See you on Thursday/next week.

Thanks.

Thank you in advance.

Thank you for everything.

Cheers.

Any feedback you can give me on this would be greatly/highly/much appreciated.

If you could have it ready by tomorrow/the end of next week, I would really appreciate it.

I would appreciate your help in this matter.

二.愿意为对方提供帮助或信息

I hope you find this helpful.

I hope it's clearer now.

I hope that answers all your questions.

If we can be of any further assistance, please let us know.

Let me know if you need any help.

For further details...

If you have any (more) questions (about)...

In the meantime, if you need any more information,

If you need more information/more info/further information,

I know that's a lot to take in, so let me know if anything I've said doesn't make sense.

... please do not hesitate to contact me.

... please feel free to contact me/to get in touch.

... please let me know.

... drop me an email/drop me a line. 

三.再次向对方道歉

Thank you for your understanding/for your patience.

Thanks again for your understanding/for your patience.

Once again, please accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.

I hope this is okay with you.

I really hope we can find a solution soon.

I hope you can understand.

Sorry I couldn't be of more help.

四.结尾-再见表达

Best regards,

All the best,

Best wishes,

Cheers,(在英国和澳大利亚很常见,在其他国家不太正式)

Have a great weekend!

Have a wonderful day!

更多邮件写作指南请点击:

Sofia老师教你写邮件Part1——如何写好一封邮件来获取在读证明?

Sofia老师教你写邮件part2——请假篇

Sofia老师教你写邮件part3——向授课老师请教课程问题篇

Sofia老师教你写邮件part4——邀约篇

Sofia老师教你写邮件part5——申请作业延期提交篇

Sofia老师教你写邮件part6——更换宿舍篇

Sofia老师教你写邮件part7——联系IT部门解决注册难题篇

如果要申诉期末成绩,申诉邮件应该怎么写?

邮件

 

总的来说,同学们在写邮件时最重要的是明白自己写邮件的目的,这样我们整理的短语和语句才能在你的邮件中发挥最大作用!

更多邮件写作技巧请联系蔚蓝天府老师!